Constitution of Lambda Alliance
The University of Georgia’s Lesbian, Gay, Bisexual, Transgender, Queer, and Ally Student Organization
Article I: Name.
Section 1. The official name of the organization is “Lambda Alliance, the University of Georgia ‘s Lesbian, Gay, Bisexual, Transgender, Queer, and Ally Student Organization.”
Section 2. “Lambda Alliance” is understood in all cases to be synonymous with “Lambda Alliance, the University of Georgia ‘s Lesbian, Gay, Bisexual, Transgender, Queer and Ally Student Organization”. As well, the acronym “LGBTQA community” is understood in all cases to be synonymous with the lesbian, gay, bisexual, transgender, queer, ally and all gender and sexual minorities.
Article II: Mission & Purpose.
Section 1. The mission statement of Lambda Alliance is to provide advocacy, education, and support to the LGBTQA community at the University of Georgia.
Section 2. The purpose of Lambda Alliance shall be to strengthen the LGBTQA community at the University of Georgia by adhering to the mission statement.
Section 3. Said mission and purpose will be accomplished by creating a safe, secure and supportive environment for the LGBTQA community; by increasing social awareness of LGBTQA presence and concerns; through acts of public service; by monitoring political issues relevant to the LGBTQA community; striving to affect political change to serve the LGBTQA community; and by providing outlets for social interaction among Lambda Alliance members and the LGBTQA community.
Section 4. Lambda Alliance functions, defined as meetings or events hosted by the organization, are open to anyone who expresses goodwill toward the LGBTQA community.
Article III: Membership.
Section 1. Lambda Alliance membership status is acquired upon meeting the following requirements:
i. current enrollment at the University of Georgia
ii. paid student activities fee, in full
iii. attendance at a minimum of three (3) general body meetings as documented by the Secretary General upon completion of an official membership form
Section 2. A membership includes eligibility to vote in Board of Directors elections, special elections, and amendments to the Constitution.
Section 3. Lambda Alliance membership status will be evaluated at the beginning of each officer term.
Section 4. The Board of Directors may, by majority vote, take disciplinary action against Lambda Alliance members, including but not limited to suspension of voting privileges, letters of censure, and exclusion from Lambda Alliance functions.
Section 5. Membership status shall continue until graduation of the member or until the member requests a termination of membership from the Secretary General. Termination of membership will immediately terminate all voting rights.
Article IV: Dues and Payment.
Section 1. No dues shall be required of any Lambda Alliance member at any time.
Article V: Executive Board.
Section 1. The Board of Directors is the governing body of Lambda Alliance.
Section 2. The Board of Directors consists of seven (7) positions: an Executive Director, a Secretary General, a Director of Outreach, a Director of Event Coordination, a Director of Education, a Director of Finances, and a Director of Public Relations.
Section 3. All Directors are expected to give reports to the Board at every Board meeting; create topics for the general body meetings; facilitate general body meetings; coordinate with other Directors of the Board as needed; fulfill membership requirements during their term of office; and recruit volunteers to assist that Director with their respective projects.
Section 4. The Executive Director shall fulfill the following duties:
i. set the agenda of each Board meeting
ii. act as spokesperson for the organization to local, state, and national media
iii. re-register the organization with the Office of Student Activities each year
iv. facilitate the planning of at least one fundraiser each semester
v. field grievances and concerns from the organization members about the University of Georgia, the city, the county, state, and nation
vi. promote the organization’s membership diversity with particular respect to sexual orientation, gender identity, gender expression, and student status
vii. promote communication between the Directors through regular updates
viii. act as the liaison for the organization to the administration, faculty, and staff of the University of Georgia
ix. communicate with other LGBTQA organizations, other student organizations, local police, and other local, state, and federal officials
x. fulfill other assigned duties, as necessary
Section 5. The Secretary General should fulfill the following duties:
i. file all records of the organization
ii. maintain minutes for all Board and organization meetings
iii. coordinate the maintenance of the Lambda Alliance office facilities including office hour sign-up and mail
iv. maintain the membership list
v. verify membership at elections
vi. create ballots for elections and Constitutional amendments
vii. maintain the Lambda Alliance listserv
viii. utilize the listserv to inform members of relevant events
ix. update information of the Lambda Alliance website
x. maintain and respond to messages in the Lambda Alliance email address
xi. engage in any other web or internet-based activities on behalf of Lambda Alliance including social media outlets
xii. fulfill other assigned duties, as necessary
Section 6. The Director of Outreach shall fulfill the following duties:
i. work with the Event Coordinator to plan outreach programs
ii. engage with other organizations both at the University and elsewhere to create co-programming events
iii. organize outreach efforts of Lambda Alliance, such as tabling and handing out information in Tate Plaza
iv. be a liaison on behalf of Lambda Alliance to other organizations
v. maintain contacts throughout the UGA campus, Athens, and elsewhere
vi. register Lambda Alliance for campus events such as SOAR Awards, Activity Fairs, and workshops provided by the Center for Student Organizations
vii. fulfill other assigned duties, as necessary
Section 7. The Director of Event Coordination shall fulfill the following duties:
i. facilitate the planning of social events during the Fall and Spring semesters
ii. facilitate the planning and coordination of ongoing fundraising activities including events, donations, grants, projects, and programs
iii. fill out the appropriate fundraising approval forms for fundraising events
iv. fill out contracts with hired performers and/or speakers
v. reserve room space and equipment for the organization meetings when needed
vi. coordinate with Campus Reservations and the Event Planning services at the University to effectively organize events
vii. create and direct planning committees of Lambda Alliance members to assist in large event planning
vii. fulfill other assigned duties, as necessary
Section 8. The Director of Education shall fulfill the following duties:
i. oversee the operations of the Speakers Bureau
ii. recruit and train speakers for the Speakers Bureau
iii. create and update a Speakers Bureau manual
iv. serve as contact persons for the Speakers Bureau
v. develop new educational programs and resources such as handouts, brochures, and banners
vi. evaluate the effectiveness of educational programs each semester
vii. delegate responsibilities to assistants and work with them to manage the activities of the Speakers Bureau
viii. fulfill other assigned duties, as necessary
Section 9. The Director of Finances shall fulfill the following duties:
i. create a budget proposal that will be voted on by the entire Board of Directors annually
ii. be able to effectively defend the budget to a panel created by the University
iii. maintain the financial records including deposits, expenditures, and other account activities
iv. remain knowledgeable of available grants and donations and correspond to these on behalf of Lambda Alliance
v. fill out the appropriate ticket forms for Lambda Alliance events
vi. update the Directors on the financial status of the organization regularly
vii. maintain consistent communication with the Business office
viii. fulfill other assigned duties, as necessary
Section 10. The Director of Public Relations shall fulfill the following duties:
i. coordinate all media press releases
ii. advertise general body meetings and events by planning and executing the distribution of promotional materials to the appropriate media outlets
iii. fill out appropriate forms for alternative forms of advertisement such as bus cards, newspaper ads, and street painting
iv. work with other Board members with the advertising of their respective programs
v. fulfill other assigned duties, as necessary
Section 11. Directors will serve terms of one calendar year, starting on the last day of Fall semester final exams.
Article VI: Quorum.
Section 1. Quorum for all elections and Constitutional amendments will be thirty-three (33) percent of voting members as verified by the membership coordinator at the time of the vote.
Article VII: Elections.
Section 1. Nominations will be accepted for new Directors starting at the regular general body meeting four weeks before the election and will run until the last meeting before the elections. Only official members may accept a nomination and any member may decline a nomination. Nominations must be seconded and ballots will be prepared by the Secretary General. Nominations may be opened on the day of the election upon a majority vote of the Board of Directors. The Secretary General will make any necessary changes to the ballots.
Section 2. Elections for the new Board of Directors will be held at the regular meeting four weeks before the final regular meeting of fall term. The Secretary General shall verify membership status before a member is admitted to the elections. Votes shall be by secret ballot in this order: Executive Director, Secretary General, Director of Outreach, Director of Education, Director of Event Coordination, Director of Finances, and Director of Public Relations. Director candidates must receive one vote more than fifty (50) percent of votes cast to be declared Director-elect. The Advisor and a non-candidate designated by the Advisor shall independently count ballots, and the Advisor will announce the results to the members.
Section 3. In the event no candidate receives more than fifty (50) percent of ballots cast, there will be a run-off election immediately between the two candidates who received the most ballots. In the event of a tie vote in a two-way election, the candidates will be allowed to speak on their own behalf, and a second vote will be taken. In the event of a second tie, another election for that/those Director position(s) will take place at the next general body meeting. If no majority at this next meeting is reached, the current Executive Director shall remove their vote, and a final vote will be taken.
Section 4. Directors-elect will undergo a four-week mentoring process by the existing Board of Directors. Directors-elect will be required to attend all Lambda Alliance-related functions attended by their counterparts on the existing Board of Directors unless otherwise excused. Existing Directors will turn over all Lambda Alliance manuals to new Directors at a Board of Directors meeting before the final regular meeting of Fall semester. The incoming Board of Directors must all remaining Board meetings of the Fall semester upon election.
Article VIII: Vacancies in a Director Position.
Section 1. A Lambda Alliance Director may resign by submitting a letter of intent stating their wish to resign from the Board of Directors two weeks prior to the date the resignation will become effective. All resignations will be announced to members at the next general body meeting after the Board of Directors and Advisor have been notified.
Section 2. Board of Directors vacancies may be filled by special election unless otherwise decided by majority of the Board of Directors. Special elections will follow normal Board of Directors election procedures as outlined in Article VII, Sections 2 and 3.
Article IX: Impeachment/Removal of Directors.
Section 1. Reasons for impeachment of a Lambda Alliance Director may include any or all of the following: continual absence at Lambda Alliance meetings and events or extreme misconduct as a Lambda Alliance Director.
Section 2. Any voting member can call for the impeachment of a Director at any general body meeting. Any call for impeachment must be seconded by a member and approved by a fifty (50) percent plus one (1) vote as verified by the Secretary General, or by the the Director of Finances in the occasion that the Secretary General is the Director called for impeachment. If the voting members approve the impeachment, the Director called shall be considered impeached and will be subject to removal from office by the Board of Directors.
Section 3. To remove an impeached Director from office, the Board of Directors, not including the impeached Director, may discuss and vote on the impeached Director’s removal. The vote to remove a Director from office shall be two-thirds (2/3) of the Board of Directors members, not including the impeached Director. This vote shall take place at the Directors meeting subsequent to the general body meeting at which the impeachment occurred. Once the two-thirds (2/3) vote has been made, the impeached Director shall be considered removed from office, and the resulting vacancy in the Director position will be filled by the guidelines set forth in Article VIII.
Article X: Meetings.
Section 1. Meetings will be held at an appointed time and place as decided by the Board of Directors and announced to Lambda Alliance members.
Section 2. At Board Meetings, quorum to conduct business shall consist of a simple majority of Directors. All Board Meetings shall be open to Lambda Alliance members. Minutes for all Board meetings shall be available to members upon request to the Secretary General.
Article XI: Standing Committees.
Section 1. Standing Committees will be composed of Lambda Alliance members to address specific issues or concerns as they arise.
Section 2. Standing Committees will be recognized by a simple majority of the Board of Directors.
Section 3. Standing Committees must honor the Constitution of Lambda Alliance.
Section 4. Each standing committee will have a chair appointed by the Board of Directors who will report regularly to the Board of Directors.
Section 5. Standing Committees will be dissolved by a consensus vote of the Board of Directors.
Section 6. Standing Committees should annually submit and defend a written proposal at the end of each Spring semester to the Board of Directors.
Article XII: Amendments.
Section 1. This Constitution may be amended by a two-thirds (2/3) vote of Lambda Alliance members present at a regular meeting, pursuant to the procedures specified by this Constitution.
Section 2. Each amendment shall be submitted in writing to the Board of Directors during a regularly scheduled Board meeting for approval by a majority vote of the Board of Directors. The amendment, pending approval and amendment by the Board of Directors, will be presented to the Lambda Alliance membership at the next general body meeting; discussed for two Lambda Alliance general body meetings; voted on at the third general body meeting after the amendment has been submitted to the Board of Directors, no less than three weeks after the amendment is submitted.
Article XIII: Ratification of the Constitution.
Section 1. This Constitution shall be considered ratified by a 2/3 majority vote of voting members at any general meeting.
Ratified this day, September 10th, 2012 by a supermajority of the present members.